Table of contents
Why CERT presence registration is essential for every organization
A well-functioning Company Emergency Response Team (CERT) stands or falls on the certainty that enough trained responders are present when an incident occurs. Yet presence registration is often underestimated — until something goes wrong. Below you can read why smart and reliable CERT presence registration within an app is indispensable.
How does a CERT presence registration app work?
Modern CERT presence registration apps automatically detect whether a CERT-member is on-site as soon as their smartphone enters the location. This can be done via Wi-Fi, geofencing or—within more advanced systems—through integration with scheduling software or access control systems. If a CERT-member moves to a different area or temporarily leaves the site, this is updated instantly. As a result, you always have an up-to-date and reliable overview.
Main reasons why CERT presence registration is essential
1. Direct insight into available CERT-members
Instead of searching through paper lists or asking around who is currently on-site, the system provides instant insight into which CERT-members are available. This prevents doubt and reduces the risk of guessing whether sufficient responders are present during an emergency. With flexible workspaces, hybrid working and fluctuating schedules, real-time visibility is indispensable.
2. Compliance with laws and regulations
Employers are legally required to always have a sufficient number of CERT- members available. A clear Company Emergency Response Team work instruction is provided under the Working Conditions Act. With reliable presence registration, you can demonstrate that you meet this availability requirement. This strengthens internal organisation and supports audits, inspections and certification processes by providing clear evidence of structural safety.
3. Fewer human errors
Thanks to automatic registration, physical presence boards, manual lists and Excel sheets are a thing of the past. The data is always up-to-date and error-free, resulting in a far more reliable overview than physical attendance lists or traditional check-in systems, where people can easily forget to check in or out.
4. Increased safety with hybrid working
In modern organisations, a large part of the workforce works flexibly. Without real-time presence registration, you can never be sure whether the CERT capacity is adequate at any given moment. MultiBel integrates automatically with check-in/out systems and apps, ensuring you always have an accurate overview—regardless of how employees structure their day.
5. Automatic alerts when understaffed
When the number of on-site CERT-members drops below a predefined minimum threshold, a good system can automatically generate an alert. This enables immediate escalation or the request for additional support. It helps to prevent risks and ensures that the minimum CERT capacity is always maintained.
6. Better planning and strategic staffing analysis
Collected presence data reveals moments or locations where there are structurally too few CERT-members present. Organisations can use this insight to adjust strategically: plan additional training, scale up where needed, or recruit new CERT-members. Monthly reports highlight patterns, allowing managers to take proactive action. This makes the CERT organisation future-proof and ensures decisions are based on facts rather than assumptions.
Why is presence registration integrated into a CERT app?
7. Faster and more effective alerting during incidents
When an incident occurs, only those CERT-members who are actually on-site are alerted. This leads to a faster response, because the right people are reached immediately. It also prevents absent colleagues from receiving unnecessary notifications, reducing confusion and saving valuable time.
8. Improved deployment during emergencies
Having real-time insight into which responders can take action offers major advantages. Tasks and roles can be assigned much more efficiently, increasing the operational effectiveness of the entire organisation.
9. Support during major incidents and evacuations
During larger emergencies, the Head of CERT or CERT-coordinator can instantly see whether enough responders are available. When understaffing occurs, the system can automatically send additional alerts so extra support arrives quickly. This boosts the CERT organisation’s capacity and increases safety for both employees and visitors.
10. Increased reliability of the entire alerting system
Because presence data is directly linked to call lists and escalation groups, CERT alerting becomes more consistent and predictable. MultiBel ensures that the right people are always reached. This reduces risks and strengthens trust in the organisation’s safety processes.
11. Greater peace of mind for employees and management
Employees feel safer knowing that enough CERT-members are always available to respond. For management, a clear presence registration system provides evidence that the safety policy is current and effective. Together, this significantly enhances the overall sense of safety in the workplace.
Important consideration when selecting a CERT presence registration app
Not every CERT app registers presence in the same way. Many apps rely solely on Wi-Fi, while more advanced systems use multiple technologies such as Wi-Fi, geofencing, and integrations with scheduling and access control systems. This results in far greater reliability, higher user acceptance and much more flexibility. Keep this in mind when selecting a CERT presence registration app.
Conclusion
Where CERT presence used to be tracked using presence boards, paper lists, phone calls, and error-prone Excel sheets, a modern CERT presence registration app now provides real-time insight and direct integration with alerting and communication.
With accurate, up-to-date information, understaffing is prevented, CERT-members can be deployed more quickly, and organisations can demonstrate compliance with legal requirements. In a time where safety and flexibility increasingly intersect, real-time presence registration is not a luxury—it is a necessity. It assures organisations that they are always prepared and elevates their safety level to a significantly higher standard.
Would you like to see how real-time CERT presence registration works in practice? Request a demo and discover how your organisation can become faster, safer and more efficient.
